Inspection binder
When the inspector walks in, your binder is one tap away.
Every check your team does is saved with the time and who did it. One tap turns it into a single PDF. It is only as full as the checks you log.
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25 days free. Cancel anytime.
The problem
“Show me your logs.”
Then what?
- What happens
Sheets in three places, and a binder you build the night before.
- What you worry about
Is there a page missing?
- What you believe
Proof should come from the work, not a second job.
It lists what a Utah inspector looks for, and you can keep it either way.
If something went wrong
Problems first.
Never hidden.
After a one-page summary, the binder lists every reading outside its limit, and what was done about it.
- Each problem row is tinted, so it is easy to find.
- Each shows what was done about it.
- A fix nobody wrote down prints as
NOT RECORDED
. You can see the gap before the inspector does.
A fix written at the moment is what turns a bad row into a good story.
If someone made a mistake
Corrections stay,
struck through.
A wrong entry is marked Not done after all
. The original is not erased.
- The original row stays, with a line through it.
- The correction shows who made it, when, and why.
- The binder has its own section for these: corrections, marked not done after all.
The full story of a fix is on that page.
Your people's privacy
Check-in outcomes only.
Never the symptom.
The binder shows a health check-in as OK to work
, or as a day someone was not cleared for food work. It does not show what they answered.
- Each day shows who checked in and the outcome.
- A day someone was not cleared shows that fact, and no reason.
That page shows what the manager sees.
What is inside
Everything
in one file.
It is landscape US Letter, so the tables have room. Table headers repeat on every page.
- A summary page, then a table for each log, in the log's own words.
- Pest inspections, checklists and cleaning sign-offs.
- Daily health check-in outcomes.
- Food workers: permits, food safety manager certificate numbers, and a count of signed forms for each worker.
- Incidents, supplier receipts and whole-place cleans.
- Keep logs and checklists 90 days (Utah Code 26B-7-416(8)(a)). The binder starts at the last 90 days, and you can change the dates.
Who and how
Managers download it.
It is a plain PDF.
In the app, on the Prove tab, a manager picks the dates and taps Download inspection binder
.
- Only managers and owners can download it. Staff cannot.
- The dates start at the last 90 days, or since you set up.
- The app writes down each download, with a fingerprint of the file. Owners and managers can see that list in the app.
- Got a copy and want to know if it was changed? Choose
Check a binder
on the Prove tab and pick the PDF. The app tells you. - The sign-off part of the PDF shows counts, like how many forms a worker signed, not the signatures.
The fingerprint only shows whether a file was changed. The PDF is not signed or stamped by anyone, and it does not predict or pass your inspection.
25 days free. Cancel anytime. Your first day of checks is your first page.
Questions
Before you
start.
Does the binder show my staff's health answers?
No. It shows only each check-in's outcome, like "OK to work", never the symptom.
Who can download it?
Managers and owners. Staff cannot.
What dates does it cover?
It starts at the last 90 days, or since you set up, and you can change the dates.
Is the PDF signed or stamped by anyone?
No. It is a plain PDF built from your records. Nobody signs or stamps it, and it is not a pass. It does carry a fingerprint, so the app can tell you if a copy was changed.
Can I check that a binder was not changed?
Yes. On the Prove tab, choose Check a binder and pick the PDF. The app says if it is the file we made, a changed copy, or not one of ours.
What if we missed a fix?
The binder prints it as not recorded, so you can see it before the inspector does.
Can I get one for each location?
One binder per location, because an inspector visits one location at a time.
Your binder is ready when the inspector is.
Pick your place. Start with one shift.
Start your 25 days free See it work
25 days free. Cancel anytime.
Questions? Call or text (415) 640-1667