For New York food trucks and pushcarts
Your food truck commissary record, a few taps a night.
The commissary visit, the water tanks and the cooler readings, typed in by your crew in a few taps in the phone's browser. Ready when an inspector asks.
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Saturday, 9:10 pm
Why is the paperwork
always last?
You opened to feed people, not to chase clipboards.
- A commissary, a service every 72 hours, water tanks, a permit from your health department. In New York City, a vendor license on top. A truck has its own rulebook.
- You are cooking, serving and driving. At 9 pm at the commissary, with greasy hands and a phone nearly dead, the commissary line is the last thing you write. Or the thing you skip.
See a sample night's two switches before you decide anything.
What New York asks
What does New York's truck rule
actually list?
New York law makes a truck a mobile food service establishment, Subpart 14-4 of the State Sanitary Code. It is serviced only at a commissary: every day for a pushcart, at least every 72 hours for a truck (10 NYCRR 14-4.95). It needs a permit from your health department, applied for at least 21 days ahead (14-4.190). Each rule below says where it comes from, and where your county differs.
Mobile food service permit
A food truck or pushcart needs a permit from your health department (10 NYCRR 14-4.190). Apply at least 21 days before you start, and display it where customers see it. It is serviced only at a commissary: pushcarts every day, trucks at least every 72 hours (14-4.95). In New York City the vendor needs a Mobile Food Vendor License and the unit its own permit.
CleanCleaver: The app keeps the permit in the binder and puts the commissary line on your list at closing.
10 NYCRR Subpart 14-4
Hot and cold holding
Hot food at 140°F or hotter. Cold food at 45°F or colder under the state rule (10 NYCRR 14-1.40), 41°F in New York City (Health Code 81.09). We recommend 41°F everywhere, so the app's limit is 41°F.
CleanCleaver: Each cooler reading is saved with time and your name. A warm one asks what you did.
New York: 10 NYCRR 14-1.40(a)
Guide: Hot and cold holdingCooling
Cool hot food from 120°F to 70°F in 2 hours, then to 45°F within 4 more (10 NYCRR 14-1.40). The app's clocks run colder: 70°F in 2 hours, 41°F within 6. Whether you may cool on the truck is a Subpart 14-4 section we have not read: ask your health department.
CleanCleaver: Start cooling sets the 2-hour and 6-hour timers; each reading is saved with time and name.
New York: 10 NYCRR 14-1.40(b)
Guide: Cooling food in two stagesHandwashing
Wash hands at the truck's hand sink. A handwashing sign hangs at every employee hand sink (10 NYCRR 14-1.143).
CleanCleaver: Each person signs the handwashing rules in the app.
New York: 10 NYCRR 14-1.71, 10 NYCRR 14-1.143; FDA Food Code (model) 2-301.16: not in New York's code, so this line is our advice
Guide: Handwashing
What else can the inspector check? 4 more rules
Employee health: report, exclude, restrict
A sick crew member stays off food: no one works while sick with an illness that spreads through food (10 NYCRR 14-1.70). A customer sick from your food is reported to your health department within 24 hours (14-1.200).
CleanCleaver: Health questions before each shift. You see only
OK to work
orNo food work today
.New York: 10 NYCRR 14-1.70
Guide: Sick workers: report it and stay homeFood handler training
New York has no statewide food handler card. Your county can require training (10 NYCRR 14-1.73), and several do. In New York City, each vendor passes the Food Protection Course for Mobile Vendors to get the license.
CleanCleaver: The app keeps each certificate and its expiry date.
10 NYCRR 14-1.73
Guide: Temporary events, potlucks and fundraisersCleaning and sanitizing
Wash, rinse, sanitize, air-dry. Test the sanitizer with a strip.
CleanCleaver: Each strip test is saved with the reading, time and name.
New York: 10 NYCRR 14-1.111, 10 NYCRR 14-1.112, 10 NYCRR 14-1.116
Guide: Cleaning vs sanitizing, and sanitizer strengthsAccurate thermometers
Thermometers read within 2°F. Check yours in ice water at 32°F.
CleanCleaver: Dipping the thermometer in ice water is an opening step, saved with the reading.
New York: 10 NYCRR 14-1.85
Guide: Thermometers and calibration
See what your crew taps in one night.
Your county
What does the county add
to a truck?
Subpart 14-4 is the same everywhere outside the city, and your health department enforces it. These are the local lines we read; the rest is a question for your office.
- New York City: the vendor holds a Mobile Food Vendor License, and the unit holds a permit. The unit is cleaned, serviced and stored at a Health Department-approved commissary, and returns there every day. The Bureau of Food Safety and Community Sanitation: (212) 676-1600.
- Monroe County: a certified food worker is present whenever you are open, temporary and mobile units included. The Department of Public Health: (585) 753-5064.
- Suffolk County: a certified person in charge at all hours. The Food Protection Program: (631) 852-5999.
- Water tank sizes, cooling on the truck, hours at one spot, a route sheet: Subpart 14-4 was not read line by line for these. The app says so and names your office to ask.
How to open a food business in your county
The app keeps the commissary lines and the last 90 days in one PDF, so the records are not one more job at midnight.
Set up
How do I get my
crew on it?
Three steps, and the first one is a single tap.
Pick Food truck or cart
The app adds the truck's own lines: commissary visits and water tanks.
Text your crew a link
They open it in their phone's browser, check in and type the cooler reading. Your phone sends the text. We don't.
Get one PDF
Every reading and every commissary line is saved with the time and who wrote it. The binder is one PDF.
See the closing screen before you set anything up.
A service day
What does a service day
look like?
The truck goes back to the commissary at least every 72 hours, a pushcart every day (10 NYCRR 14-4.95). Open the app and it shows what is still open.
Check in
The answer is
OK to work
orNo food work today
.Water
Fresh water in, waste water out
is on the list every shift.Hold it right
Hot at 140°F or above. Cold at 45°F or below under the state rule, 41°F in New York City and in the app. Type the cooler reading as you go; a warm one asks what you did before it saves.
The commissary visit
One line: date, time in, time out, what was done, initials. Saved with your name.
Every step here is already on your list the day you sign up.
The cost of a gap
What if the record
has holes?
New York asks that the truck is serviced at the commissary at least every 72 hours, a pushcart every day (10 NYCRR 14-4.95). Three days with no line look like three days with no service.
Two switches a shift and one line at closing keep the record complete, and the binder prints the last 90 days as one PDF.
Why not lose a few points?
A few points cost little.
An easier night is worth more.
A few points off will not close you, so that is not the reason. The reason is 9:10 pm with greasy hands.
- Two water switches a shift and one line at close, on the phone in your apron. The app says what is next, so nothing waits for memory at the end of a long night.
- Your name is on every reading, and a reading counts the same whether it passes or not. On inspection day, one PDF, and you are back on the griddle.
- An inspection is a snapshot. In New York City the letter grade card is for restaurants, not trucks. Outside the city there is no grade, and most results are public on health.data.ny.gov. Your records show every service day. Each cooler reading and each commissary line has the time and your name, and a photo where it helps. The binder is one PDF with its own fingerprint. That is proof you can show, not a promise. The Health Department inspects; we keep the record.
A few taps a night, on the phone you already carry. Count them in the demo.
After service
Serve the line.
The record is a few taps away.
Try it for 25 days first.
25 days free. Cancel anytime.
Questions? Call or text (415) 640-1667.
A Solo plan for one or two people is $8 a month per location, after your 25 days free.
Questions
Before you
start.
What goes in the commissary record?
One line each time the truck is at the commissary: date, time in, time out, what was done and initials. New York law has a truck serviced there at least every 72 hours and a pushcart every day (10 NYCRR 14-4.95). The binder starts at the last 90 days.
Can we cool food on the truck?
We have not read that part of Subpart 14-4, so we will not guess. The state cooling rule itself is 120°F to 70°F within 2 hours, then 45°F within 4 more (10 NYCRR 14-1.40). The app's clocks run colder: 70°F in 2 hours and 41°F within 6. Ask your health department where a truck may cool.
How big does the water tank have to be?
We have not read Subpart 14-4's tank sizes, so the app says so instead of a number. Ask your health department; the county start page names it and its phone.
What does New York City add for a truck or cart?
Two things. You, the vendor, hold a Mobile Food Vendor License, and you pass the Food Protection Course for Mobile Vendors to get it. The unit holds its own permit. The unit is cleaned, serviced and stored at a commissary the Health Department approved, and it returns there every day. Ask the Bureau of Food Safety and Community Sanitation, (212) 676-1600, about the permit waiting list.
Does my crew need a food handler card?
There is no statewide card. Your county can require training (10 NYCRR 14-1.73). Monroe County wants a certified food worker present whenever you are open, mobile units included. Suffolk wants a certified person in charge at all hours. In New York City the vendor license comes with the mobile vendor course. The app keeps each certificate and its expiry date on file.
I'm the only one on the truck. Who is the person in charge when I'm sick?
You are. The sick report tells you what the rule asks, no food work that day (10 NYCRR 14-1.70), and the report is saved. With nobody else on the team, the step is yours to follow. A customer sick from your food is reported to your health department within 24 hours (14-1.200).
Do I need a laptop?
No. It runs in your phone's browser.
What does a two-person truck pay?
One or two people is the Solo plan, $8 per location per month. The 25 free days start when you add a card on Stripe's page. Cancel before they end and you pay nothing. 25 days free. Cancel anytime.
Will the app remind us to write the cooler reading?
Not by text. In a browser, yes, once you say yes when the app asks. Open the app and the list shows what is due and what is late.
Your binder is ready when the inspector is.
Pick your place. Start with one shift.
Start your 25 days free See it work
25 days free. Cancel anytime.
Questions? Call or text (415) 640-1667